A-21, r. 15 - Regulation respecting the keeping of records, the register and offices of architects

Section 2.01 Disposition versions

2012-09-01

2.01. Subject to section 2.07, the architect must keep, at the place he practises his profession:

(a)  a register which contains, as he receives his mandates, the following information:

i.  the date of the agreement concluded between him and his client relative to his professional services;

ii.  the name, address and telephone number of the client; and

iii.  a summary description of the mandate;

(b)  a record for each mandate, in which he shall insert, in chronological order, in addition to dated reports summarizing his interviews with his client, the following documents, if he has received them or if he has had to prepare them:

i.  the documents and programs provided by the client;

ii.  land-survey drawings;

iii.  soil analysis reports;

iv.  sketches;

v.  preliminary studies;

vi.  preliminary estimates;

vii.  working drawings;

viii.  detail drawings;

ix.  specifications;

x.  contractual documents;

xi.  documents respecting the co-ordination of the structure and mechanical and electrical systems;

xii.  shop drawings;

xiii.  field meeting reports;

xiv.  change orders;

xv.  payment certificates;

xvi.  plans “as built”;

xvii.  documents respecting privileges;

xviii.  transmittal forms;

xix.  a copy of any exchange of correspondence; and

xx.  every other document of which the client has obtained a copy, as well as any document respecting the carrying out of the mandate.

R.R.Q., 1981, c. A-21, r. 14, s. 2.01.